Call for applications: Training and regional events grant for Arab world

The grant supports trainings and workshops in the different cultural and artistic fields, in addition to residencies, symposiums, forums and festivals (multidisciplinary, music, film, performing arts, visual arts and literature).

The programme provides annual grants ranging from a few thousand dollars up to a maximum of $25 000 for individuals and teams and $35 000 for institutions and collectives. In the event that the grantee does not sign the grant contract within 60 days upon receipt thereof, the grant will be cancelled. Projects must be completed within two years of signing the contract, during which grantees are expected so submit the necessary financial and narrative reports.

No grantee will be awarded more than two deadline extensions during the grant period; such extensions should be justified by the grantee and approved by AFAC. AFAC does not offer mobility grants. Travel costs can be covered by the AFAC grant only when they are part of the implementation of a project.

Eligible candidates

• AFAC is open to receive project applications from all Arab individuals working in arts and culture.
• Project applications are accepted irrespective of age, years of experience, country of residence, ethnicity, gender or religion.
• AFAC also accepts proposals from local, regional and international institutions whose projects are related to Arab culture. These include artistic, cultural, social and educational institutions, galleries, centres and organisations, governmental and non-governmental, that are engaging with contemporary Arab arts and culture.

Ineligible candidates

AFAC will not consider applications submitted by:

• Members of the board of trustees, their business partners or family members.
• AFAC staff members, their business partners or family members.
• Members of the current year’s readers and jurors’ committees.
• Recipients of two consecutive grants unless two years had passed since the last grant (e.g. If a grantee had received two grants in 2017 and 2018, s/he can apply again in 2021).
• Applicants with a current open grant.
• Each applicant (individual or institution) is entitled to only one application in the same category.
• If an applicant has an application that is in process, s/he cannot submit another application in any category until the result of the current application in process is announced.

Eligible expenses

• The AFAC grant covers project-related expenses (including artist fees up to 30% of the total grant amount). In the case of institutions, up to 30% of the grant amount can be allocated for certain running costs. AFAC and the jury reserve the right to determine whether the proposed running costs items are relevant or not.
• AFAC will not provide support retroactively, i.e. to projects already completed. For projects that have already started, AFAC will cover the expenses that will occur only after the signature of the contract if the project is selected.
• Projects may be implemented anywhere as long as they are created by Arab artists or – as in the case of non-Arab institutions - relevant to the Arab region.
• The project’s time frame should not exceed 24 months.

How to apply

• Applications are only accepted through online application forms available via the website. Applications submitted via regular mail or e-mail will not be accepted.
• The applicant will receive a confirmation email once the online application has been received. Applicants are advised to follow up on the full completion and delivery of requested material as AFAC will not contact applicants if any part of their application is incomplete.
• Incomplete applications will not be taken into consideration.
• To apply, applicants should login with their username and password. Once they are logged in, they should visit the programme page to access the application forms. In case they don’t have an existing account, please create one here.

Note: The deadline for applications is 4 July.

The preview for training and regional events grant application for individuals and institutions is available here and here, respectively.

Supporting material

• Applicants are highly recommended to submit supporting material/samples for the project you are applying with.
• Applications lacking in supporting material will not be considered for evaluation nor will the applicant be contacted to send the missing material.
• It is mandatory to submit samples of previous works/projects (up to three maximum) unless the project you are applying with is your first work.

For projects involving training, the following supporting materials are required:

• Curriculum of the training.
• Trainers, CVs and agreement/commitment letters from the trainers attesting to their participation.

For projects that include exhibition of artistic/cultural work, the following supporting materials are required:

• Proof of consent of exhibited artists.
• Proof of committed venue/space.

For projects that involve work with external consultants, a commitment letter from this second party is required.

For projects that involve multiple performances/festivals (theatre, dance, music, screenings and multidisciplinary projects), the following supporting materials are required:

• Proof of consent of participating works.
• Proof of committed venue/space supporting files/samples of current submitted project and/or previous work smaller than 10MB can be uploaded directly to the application.
• Supporting files/samples of current submitted project and/or previous work exceeding 10 MB should be included as links to files on sharing websites (such as Dropbox, Vimeo, YouTube).

Evaluation and selection process

• Following the submission deadline, AFAC will conduct an administrative check to ensure that applications are complete and adhere to the guidelines. Only applications that pass the administrative check will be processed.
• An independent readers’ committee will then assess the received proposals and select the applications to be sent to the independent jurors’ committee which will assess the preselected applications and choose the projects to be granted. Please read more here about the evaluation process.
• An automatic email will be sent to the applicants whose projects did not pass the pre-selection phase.
• AFAC is not obliged to cover the total amount of the requested grant.

Grants announcement

The grant winners will be announced and published on the AFAC website and Facebook page after the jury meetings conclude. An automatic email will be sent to applicants whose projects were not selected to receive grants.

Grant contract

As soon as the grant winners are announced, AFAC will draft a grant contract to be signed by the grantees. The contract will include start and end dates, grant amount, budget breakdown, financial requirements, payment schedule, general provisions, implementation and amendments, required reports and project results.

Payment conditions and schedule

If AFAC awards a grantee $10 000 or less, s/he will receive 70% of the grant amount as a first payment. Once the project is completed and the grantee has submitted the deliverables, narrative and financial reports, the remaining 30% will be transferred.

For grants exceeding $10 000, grant instalments will be released only after the grantee submits proof of securing 70% of the remaining total project budget. When the latter condition is fulfilled, grantees will receive 50% of the grant amount as the first payment.

When 80% of the first payment has been spent, the grantee must submit an interim narrative and financial report to AFAC. Once the report is approved, grantees will receive 35% of the grant total amount as a second payment. With submission of the final deliverables and reports, the remaining 15% of the grant total amount will be transferred and the grant will be closed.

Grantees should provide AFAC with 10 copies of the final outputs of the project, when applicable.

View the original call here.