Job opportunity: Bushfire Festival Coordinator

The Coordinator will oversee necessary management, administrative, and logistical tasks and ensure effective implementation, control, monitoring and reporting. The Coordinator will also collaborate with the Director and Heads of Departments in developing concepts, writing proposals and preparing budgets and work plans.

Responsibilities:

Reporting to the Director, the Coordinator will be responsible for the following:

• Management:
  • Assist the Director in Strategic planning for all Bushfire‐related projects
  • Coordinate concepts and workplans with main Festival strands (e.g. Food Fair, Market, KidZone, and Barn), liaising with Heads of Departments and the Director
  • Manage various departments (TBD), such as Ticketing, Artist Liaison Team and Merchandise sales
  • Lead general team and project work planning
  • Coordinate pre‐festival meetings with the Festival Committees and Heads of Departments
  • Festival evaluation including maintaining the statistical database
  • Oversee grant opportunities and prepare proposals in collaboration with the Business Development Officer and Director
  • Oversee grants management including contracts, monitoring, evaluation and reporting
• Administrative:
  • Financial
    • Develop and monitor budgets in collaboration with Director and Accounts office
    • Oversee invoicing process
    • Monitor all expenses, including Payroll, Petty cash, Accounts Payable and Accounts Receivable
  • Human Resources
    • Establish and maintain Human Resources filing systems for Bushfire staff, including Staff relations
    • Lead recruitment exercises, write Terms of Reference and job advertisements
    • Process work permits and immigration requirements
    • Implement and manage a Performance Management and Evaluation system
    • Recruitment of interns and volunteers and managing their work
  • Contracts
    • Prepare and handle signing for all contracts (staff, artists, service providers, grants, etc.)
    • Ensure the interests of the company in contracts and that they follow Swazi law
    • Ensure the deliverables of contracts are met

Qualifications:

• At least a Bachelor’s Degree in Management, Administration or related subject

Experience:

• Have at least 5 years’ experience in a management administrative role
• Knowledge of norms of contracts and contracting, human resource management systems and basics of accounting
• Experience with grants and/or fundraising including proposal writing an advantage
• Excellent oral and written communication skills, and comfortable with public speaking
• Proficiency with Microsoft Office required

Personal Qualities:

• A positive and flexible attitude
• Professional and motivated to grow into increased responsibilities
• Ability to work closely with others and capacity build existing staff
• Highly organized with ability to think and problem solve quickly and under pressure
• Comfortable working long hours and under very stressful conditions (in the run-up to festival time)

To apply, send your CV to Suzan Esteves at [email protected] before Friday 18 December 2015. The successful applicant will be expected to begin working some time in March, starting by shadowing the outgoing Coordinator. Bushfire 2016 is set to take place on 27 to 29 May 2016. For more visit the festival website or watch highlights from the 2015 edition in the video below.